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Project Coordinator


Responsible for general project and accounting support functions. Responsibilities may include, but not limited, to:
Project Support

Understand project specific owner contract requirements (i.e., billing due dates, lien waivers, insurance requirements, title company, additional insureds, etc.)

Process/file signed owner contracts and owner change orders internally and distribute

Act as primary point of contact for subcontractors with respect to compliance documents, billings, closeout documents, etc.

Prepare/collect/review all project-related documents including, but not limited, to owner contracts, payment applications, third-party lien waivers, subcontracts, change orders, insurance certificates with endorsements, warranty letters, closeout documents and subcontractor qualification forms in a timely manner

Review subcontractor insurance certificates and related endorsements for compliance with contract terms (MyCOI). Follow through as necessary to ensure compliance.

Work with project management and Project Accounting Manager to setup assigned projects in project management software and project files

Request/collect/review/prepare/enter monthly subcontractor and/or temp invoices into project management software

Prepare monthly draws for project management review and distribute to owners/title company, etc. per project requirements

Assist project management with shop drawings, submittals, transmittals and punch lists

Prepare and send As-Built/O&M/Warranty requests to subcontractors and follow up to ensure that correct/complete information is received in a timely manner

Organize/collate the as-built drawings and O&M/warranty manuals for project management review

Prepare electronic closeout packages for project management review

Coordinate with project management to obtain/file all original/pertinent job documents (i.e., certificate of occupancy, certificate of substantial completion, punch list sign-off, permits, insurance, etc.)

Archive all project file documents at project completion

Post daily online progress photos, create online plan rooms, and upload drawings and documents

Assist with CMiC software implementation, data transfer and related data reconciliation

Research municipal licensing/registration requirements

Assist in the preparation of proposal materials

Organize/copy/distribute project documents

Other project and accounting assistance
Other Project Support*

Negotiate/order/coordinate delivery of job site services and equipment (i.e., trailer rental, portable toilets, utilities, etc.)

Coordinate employee travel and out of town lodging arrangements
General Office Support*

Answer calls and greet guests

Sort and distribute mail

Arrange any office space and/or equipment service calls

Assist in maintaining common office areas (lobby, conference rooms, café, copy areas, etc.)
*As needed
Note: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor required to do the job. Management may, at its discretion, assign or re-assign duties and responsibilities at any time.


High School Diploma required. Associates degree or higher preferred

3+ years in similar role. Commercial general contractor experience a plus

Familiar with the construction draw process including the preparation of sworn statements, AIA G702/703 forms, lien waivers, etc.

Strong PC skills including proficiency in Microsoft Outlook, Adobe Acrobat, Excel & Word. CMiC Cloud, Textura, MyCOI, DocuSign experience is a plus

Strong work ethic, reliability, and positive attitude

Strong written and verbal communication skills

Exceptional customer service/interpersonal, skills

Ability to work independently, take initiative, set priorities, meet deadlines, and follow projects through to completion

Highly organized, detail oriented, timely and accurate

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